The Library requires that OHSU students submit an electronic copy of their master’s thesis, doctoral dissertation, capstone, or portfolio for ingest in the library digital collections. Unless a delayed release (embargo) is requested as outlined in the instructions below, they will be available in the Student Work digital collection approximately one month after they are submitted. Please be aware that the library does not utilize any binding services and no longer accepts print copies of these works.
Best Practices for Document Submission:
In this section, please tell us about the people and organizations involved in the creation of this work, starting with the primary author's contact information. Please enter a non-OHSU email or phone number in case the digital collections team needs to contact you in the future about your work. Use the plus sign to add additional contact information.
Use the pull-down menu to select your Academic Program from the list of options.
Use the pull-down menu to select your Degree Awarded from the list of options. You may use the plus sign to add additional degree information.
OHSU Department, Center, or Institute:
In the OHSU Department, Center, or Institute field, use the quick lookup to select the appropriate option or options for the Primary author.
Please list the authors of this work in the order they appear on the work. In this context, any person or persons who have contributed to the research, design, analysis, and final delivery of the work, and whose name should appear in the work's citation, are regarded as authors.
Enter the name(s) of all other persons or organizations who contributed to or aided with the creation of the work (I.e., technical and/or writing assistance). Contributors will not be included in the work's citation. Use the pulldown menu to choose whether this contributor is a Person or Organization and, if available, please include affiliation information, ORCID iDs, and contributor roles. For example: Academic Advisor, Committee Member, Editor, Mentor, etc.
In the next section, you will be asked to describe the work. Please note that many of these fields are required as indicated by the red asterisk.
Use the pull-down menu of options to select the most appropriate work type for your submission
Use the pull-down menu to select the collection to which your work should belong. Please know, the default is "Theses and Dissertations".
Enter the title of your work in the field provided
Enter a brief summary of the contents of your work in the text box provided.
Enter or choose the publication date of the work using the year, month, day format. For works that have not been previously published, enter the creation date.
Select the language of the work from the list of available options.
Please enter at least one free-text keyword or key word or phrase that best describes the work and use the plus sign to add more keywords.
Topical subjects (Optional field)
Use the quick lookup to search the Medical Subject Heading Terms (or MeSH Terms) that best describe what the work is about.
To add multiple subject terms, use the plus sign. For help choosing subject terms, please refer to the Subject Headings section of our Digital Collections LibGuide.
Use the quick lookup to select any geographical subject terms associated with the submission, if appropriate.
Use the publisher field to enter the name of the organization that published the work. For submissions of student and employee work, enter Oregon Health and Science University.
Select "yes" if your work does not have an existing DOI. For more information about DOIs refer to the DOI section of the Digital Collections LibGuide.
Use the notes text box to enter any other information that you would like us to know about your submission. Note, text added to this box will not appear in your final entry.
For multiple related works:
For works that are part of an event, conference, or meeting, please use this next section to fill in any relevant information, including the Event Name, the hosting organization or institution, and the Year of the event. Please know this section is optional.
For works that have received financial support, please use this next section to fill in any relevant information, including the Funding organization and the Award Number. Please know this section is optional.
For this next section, please provide any relevant Copyright & Licensing Information about the work. Please note, all the following fields are required for submission.
What is the copyright status of your submission? Use the pull-down menu to choose the most appropriate option. See the Copyright Fundamentals section of our Copyright LibGuide for more information about copyright ownership:
Reuse of third-party copyrighted materials*
Does your work reuse any third-party copyrighted materials? Use the pull-down menu to choose the most appropriate option and use the plus sign to select multiple options. See the Copyright Exemptions section of our Copyright Guide for more information about reusing third-party copyrighted materials.
What type of license would you like to apply to your work? Use the pull-down menu to choose the most appropriate option or options.
To learn more about this license and additional options, visit the Creative Commons website.
If your work was previously published elsewhere, consult your publisher's guidelines.
Finally, select “I agree” from the pull-down menu to consent to the OHSU deposit agreement.
Finally, you are ready to upload your work! Please have your work ready to upload in a preservation file format. Do the following to upload your documents:
Edit file metadata:
Choose from the access options provided (Public, Restricted, or Embargo):
Choose Embargo Date:
And, once you have made your selection, press the "Confirm" button
Edit and/or delete the file:
Click on the "Actions" menu to the right of the file name to access the file management tools.
Uploading Multiple Files:
If you would like to upload multiple files for this entry, simply click on the "Drop a file to upload" text area again and repeat the upload steps
Note: Set the Access field to Restricted for any documentation uploaded related to the reuse of third-party copyrighted materials
When you are finished entering your information and uploading files, you can select "Submit" to send your work to the Digital Collections Team for review.
You have successfully submitted your work! Now that your work has been submitted using the self-submit form, you can expect to receive an email from the OHSU Digital Collections Team confirming receipt.
For any questions, please email the Digital Collections Team at email@example.com.