If your work contains any Protected Health Information(PHI), it must be de-identified before you submit it to the OHSU Digital Collections.
If the work you are submitting to the OHSU Digital Collections reuses the work of others, such as images or figures from other publications, you need to give proper attribution to the author in your work.
Attribution is a must when reusing copyrighted materials, regardless of whether you are reusing the work under a Creative Commons license, by written permission by the copyright owner, or under a fair use exemption. If the work is in the public domain, giving attribution to the author is not required, but it is good practice to do so.
A good attribution statement includes the title of the work, the name of the work's author, the source of the original work, and a brief statement about your permissions. It's also good practice to include links to the source, the author's web presence, and information about your permissions in your attribution statement when possible, either by including URLs in print publications or by embedding hyperlinks in digital publications.
Creative Commons has guidance on how to give attribution to works that use their licenses:
If you are reusing work by some means other than a Creative Commons license, here are some suggestions for specifying permissions information in your attribution statement:
It is a good idea to include copyright and licensing information directly in the contents of your file. This ensures that anyone holding a copy of your work, including the OHSU Library, can easily discover who owns the work and what reuse rights may have been granted in the event the work becomes separated from its descriptive metadata or any accompanying licensing documents in your submission. While the copyright status and licensing information is part of the metadata displayed in your work's record in the OHSU Digital Collections, members of the public might not download that metadata, and sometimes metadata can get lost when libraries need to migrate digital collections between different systems.
The Creative Commons License Chooser generates copyright and licensing marks in plain text, rich text, HTML, or XMP formats, which can be easily inserted or embedded into images, documents, and web pages.
If the work you are submitting to Digital Collections is a research poster or PowerPoint presentation, you may wish to use an OHSU-branded template. These templates, as well as official OHSU logos, fonts, and branding guidelines, are available at the OHSU Communications site on O2. (login required)
Choose your file formats carefully. For maximum longevity, readability and access, plan for both hardware and software obsolescence and avoid formats that are unusual, closed, proprietary or compressed.
Preferred formats are those that are most likely able to be preserved for long-term use. They tend to be non-proprietary, open formats that are in common use in research communities, use standard encodings like ASCII or Unicode, and are not compressed or encrypted.
Acceptable formats may require more work than Preferred formats to be preserved and should only be used when it's not possible to use a Preferred format.
Formats that are Not Recommended often require proprietary software in order to be read and are at risk of becoming obsolete. The Library cannot guarantee the future usability and access of any files that use such formats.
|Text and word processing documents||
Plain Text (.txt)
SGML (.sgm, .sgml)
Microsoft Word OOXML (.docx)
OpenDocument Text (.odt)
HTML (.htm, .html)
Rich Text Format (.rtf)
PostScript (.eps, .epsf, .ps)
Microsoft Word (.doc)
All other text document formats not listed here
|Posters, presentations and slide decks||
OpenDocument Presentation (.odp)
Microsoft PowerPoint OOXML (.pptx)
Microsoft Powerpoint (.ppt)
All other presentation formats not listed here
|Photos, images, and vector graphics||
Tagged Image File Format (.tiff)
Portable Network Graphics (.png)
Scalable Vector Graphics (.svg)
Graphics Interchange Format (.gif)
Digital Negative (.dng)
Adobe Illustrator (.ai)
Adobe Photoshop (.psd)
All other image formats not listed here
MPEG-1 or MPEG-2 Audio (.mp3)
Waveform Audio File Format (.wav)
Audio Interchange File Format (.aif, .aiff)
Broadcast Wave (.bwf, .bwav)
Standard MIDI (.mid)
Free Lossless Audio Codec (.flac)
MPEG-4 (.mp4, .m4a)
Ogg Vorbis (.ogg)
Sun Audio (.au)
AIFF Compressed (.aifc)
Windows Media Audio (.asf, .wma)
All other audio formats not listed here
Audio Video Interleave (.avi)
QuickTime Movie (.mov)
Windows Media Video (.asf, .wmv)
All other video formats not listed here
|Structured data and spreadsheets||
OpenDocument Spreadsheet (.ods)
Microsoft Excel OOXML (.xlsx)
SQLite (.sqlite3, .sqlite, .db)
Microsoft Excel (.xls)
SPSS (.por, .sav)
Please use the following convention for Electronic Theses or Dissertations (ETD):
Here's one way to name a pair of files related to the same Research Week project:
EventName.Year.Last.First_WorkType. For example:
If your submission consists of more than one file, you will need to submit them as a single file in .zip format.