LibGuides: Research Data and Reproducibility: Policies and Governance

NIH Requirements

The NIH has issued a new final policy for data management and sharing that goes into effect on January 25, 2023, replacing the data sharing policy issued in 2003. It will require NIH-funded researchers to prospectively submit a plan outlining how scientific data from their research will be managed and shared.

What's Changed?

All NIH grants will be required to have a 2-page maximum data management and sharing plan. Researchers will be expected to be clear about where they plan to share, notify the NIH if plans change, and follow the plan.
More data will be shared: not just data underlying publications, but also data that verifies results.
Data will be shared sooner. The preference is as soon as possible, but at the latest, sharing should occur with publication or at the end of the grant period, whichever comes first, which is a significant change from the previous policy.
Data will be shared in a repository, and the criteria for repositories are outlined in a supplement (linked below).
Researchers can request funding to support DMS activities, including pre-paying for long-term hosting of open data.
Sharing expectations are changing for data on people. NIH is looking to fine-tune the balance between sharing and privacy. Two mechanisms are mentioned explicitly: outlining sharing practices during informed consent and controlled data sharing, even for de-identified data.
Research on indigenous populations must respect Tribal sovereignty.

Final NIH Policy for Data Management and Sharing
The NIH DMS Policy establishes the requirements of submission of Data Management and Sharing Plans, compliance with NIH Institute, Center, or Office (ICO)-approved plans, emphasizes the importance of good data management practices, sets expectations for maximizing appropriate sharing of scientific data generated from NIH-funded or conducted research (with justified limitations or exceptions).
NIH Data Management and Sharing Policy Guide
Visit our NIH DMSP Policy guide for guidance on how to comply with the new NIH Data Management and Sharing policy that went into effect on January 25, 2023.
Scientific Data Sharing at the NIH
Whether you are involved in an NIH-funded project and want to understand which sharing policies apply to your research and how to comply, or you are a researcher looking to access scientific data from NIH-affiliated repositories, this site is for you.

NIH policies expect the appropriate sharing of scientific data to be maximized, data from large scale genomic studies to be broadly and responsibly shared, research tools developed with NIH funding to be made accessible to other researchers, unique model organisms to be made available to the scientific community, clinical trials to be registered and summary results reported in ClinicalTrials.gov and peer reviewed manuscripts to be publicly available on PubMed Central.

This website, launched in April 2022, will help you navigate these policies, providing you with step-by-step guides, infographics, tools and resources to help you on your way. In the case of clinical trials and public access policies, the site provides a central access point and visibility to these policies, and links out to existing NIH sites for more information. A key goal of the site is to serve as a central portal, providing information on both NIH-wide and NIH Institute and Center-specific sharing policies and data repositories in a way that is easily sortable and searchable.

Funder, Publisher, and Journal Policies

CHORUS Publisher Data Availability Policies Index
A curated index of links to academic publisher and journal data availability policies.
FAIRsharing.org Policies Catalogue
A catalogue of data preservation, management and sharing policies from international funding agencies, regulators and journals.
Sherpa Juliet
A searchable database of funders' policies and requirements regarding open access, publication, and data archiving.
SPARC Federal Agency Data Sharing Requiements
This is a community resource for tracking, comparing, and understanding current U.S. federal funder research data sharing policies.
SPARC Research Funder Data Sharing Policies
A list of research funders that have data sharing policies in place or are in the process of developing data sharing policies. Links to policies are provided when available.
Transparency and Openness Promotion (TOP) Guidelines
The TOP Guidelines are a set of shared standards for open practices across journals.
TOP Factor
The TOP Factor is a metric that evaluates journals' implementation of open science practices against the TOP Guidelines. This tool allows users to look up journals' TOP Factor, which can be used to understand submission expectations and compare potential publishing venues.

OHSU Governance and Resources

OHSU Institutional Review Board (IRB)
The OHSU Institutional Review Board (IRB) reviews research that involves human subjects. In general, a human subject is a living individual about whom an investigator conducting research obtains (1) data through intervention or interaction with the individual or (2) identifiable private information.
OHSU IRB Policies and Forms
Find relevant IRB forms here.
Knight Research Data Governance
The Knight Research Data Governance Committee coordinates all activities related to data governance at the OHSU Knight Cancer Institute, including the inventory, security, standardization, definitions, and stewardship of the institute's information.
OHSU Research Data Governance Committee
The OHSU Research Data Governance Committee is currently co-chaired by David Dorr and Robin Champieux.
Requirements and Data Governance at the Research Data SharePoint Site
Contains resources related to research compliance.
Business Intelligence Online Community (BIOC) Data Governance
Information about the OHSU Business Intelligence Data Governance program.